General information
Filling in the application in the first stage of the application process
Second stage of applications

General information

The purpose of the Art² (Taide toiseen) grant of the Finnish Cultural Foundation is to help bring high-quality art productions to a wider audience. This grant targeted for institutions of art and registered associations is meant to help find ways for artistically first-rate productions to reach larger audiences - or find ways by which the artistic quality of these productions may be improved. The grant also encourages the piloting of new production models aimed at accomplishing these goals.

Actors in all artistic fields can apply for the grant and it can also be awarded to projects combining different fields of art. The application process has two stages.

Application Calendar        

During the first stage of the application process, applications are accepted from March 13 to April 13 2017. The applicants are notified of the results in May 2017. 

The deadline of the second stage is September 1 2017 and grant recipients are announced in October 2017.  

The grant can be used for expenditures that arise after the awarding of the grant. The length of the grant funded period is limited to three years and the project is ineligible for continuation grants.

Applying for the grant

Log into the electronic grant application system and fill in the information as thoroughly as possible. The application form will be saved as a draft and can be modified as many times as you like until you decide to  to submit it by clicking “send” it. The application can be submitted through this online electronic system until April 13 2017. The system stops accepting applications at midnight on the deadline day. Late applications, whether electronic or otherwise, are not accepted.  

During the first stage of the application process it is not possible to submit attachments; everything pertinent to the application has to be described in the spaces provided in the application form. Neither will any statements be accepted at this stage. Detailed project plans and budgets will be requested from those applicants who are approved to the second stage.

After sending your application, ensure that its status in the electronic grant application system is “sent”. The application can only be filled in by using this system.

Eligibility

Registered associations, businesses, foundations and public art institutions are all eligible to apply for the Art² grant. They can apply together or with other actors in the field. Private persons and working groups, however, are not eligible as sole applicants. Please note that the project has to have a strong grounding in Finnish culture.

The contact person named in the application need not have a power of attorney for the applying organisation.

Aim of the Art² grant

The aim of the grant is to encourage broad-based projects providing new perspectives on the production of art. The intention is to create suitable conditions for long-term planning and preparation of artistic productions that involve a wide range of parties in the implementation process. It may be used to form new models of cooperation between independent artists and established institutions, in Finland as well as internationally, create improved versions of existing productions, and enable tours to attract wider audiences. The aim is also to make artistic productions more accessible to the general public and renew production structures.

The grant may be used to cover the extra remuneration and other costs arising from these new forms of cooperation, long-term preparations or other such costs as those due to mobility. It is not, however, meant for the everyday operational expenses of the applicant. As the main applicants are legal entities, they cannot further distribute the grant of the Cultural Foundation as tax-free grants. Performer remunerations, for instance, are considered regular salary or business income, both of which are subject to applicable taxes. This should also be taken into account when drawing up a budget for the project.  

Applications of art projects connected to residential care and health care facilities should primarily be submitted to the Central Fund of the Finnish Cultural Foundation (which accepts applications from October 1 through October 30). Their grants specifically include an  Art for Institutions grant, which aims to improve the quality of life of people in need of care or special support through the arts or applied arts. Please see this link for more details (in Finnish).

Grants to be awarded

A maximum of five Art² grants will be awarded in 2017. The amount the Cultural Foundation grant can cover of the total cost of the project is 100,000 - 200,000 euros and the length of the grant funded period is limited to three years. The Foundation stipulates that the project must be at least partially self-funded. The awarded grant is non-recurring and the project is ineligible for any continuation grants. Nevertheless, the application must include an estimate of how the project will impact the applicable field(s) of art in the next five years and on what kind of funding scheme the activities – possibly intended as permanent – will continue.

Evaluating the applications

A cross-disciplinary group of experts with the Finnish Cultural Foundation will review the applications. No grounds for rejected applications will be provided. Feedback is given to those applications selected to the second stage of the application process, upon which the applicants are asked to submit more detailed project plans and budgets within two months of the first stage selection notifications. The board of trustees of the Finnish Cultural Foundation will make the final decision on the projects to be funded.

The project will be evaluated on the basis of the following criteria:  

●    How will the project improve artistic quality?

●    How will the project help attract wider audiences to art?

●    What kind of new production models are piloted in the project?

●    Provided that the project continues after the funding from the Cultural Foundation, how will this post-grant phase be implemented?

Filling in the application in the first stage of the application process

The application form is available in both Finnish and English. Finnish applicants are encouraged to fill in their application in Finnish.

The online electronic application form consists of the following pages: Application, Applicant, Grant, Partners, Work plan, Implementation, Impacts, Commitment, Submit. After having  filled in the Applicant page, you can fill in the other pages in any order you like. Your data will be saved automatically as you move from one page to another and you do not need to fill in the application form from beginning to end in a single session. It will remain as a draft and can be modified until you submit it. Should you experience technical problems with the form, please contact our Technical Support at tekninentuki(at)skr.fi.

Applicant

Registered associations, businesses, foundations and public art institutions are all eligible to apply for the grant. They can apply jointly or with other independent artists in the field. Independent artists and working groups, however, are not eligible as sole applicants.
The contact person named in the application is not required to  have a power of attorney for the applying organisation. They should, however, know the project and be reachable in the months following the end of the application period. Applicants selected to the second stage of the application process will be notified of the selection by email, which is sent to the email address provided in the application.

The contact person should sign up to the online electronic system with their personal Finnish internet banking IDs, if possible.

Grant

Field of application:
The primary field of the application is used for statistical purposes. The field first chosen is automatically selected as the primary field. In addition to the primary field, you may choose any number of fields you deem relevant to the project. It is possible to change the primary field by clicking the right column.

The chosen field has no bearing on the evaluation of the project. A single group of experts will review all applications.

Project budgeting:
The application form lists itemised expenditures central to the application: remuneration, traveling, material and device, external service provider (for example, the use of an external lighting technician), and other expenses, such as rental costs. The expenses in the table can be explained shortly in the space provided (limit 500 characters), for example whose remuneration a certain sum is intended for. Itemised expenditures and the combined total of full-time equivalent months are reported only for the grant being applied for.

The project is required to be self-funded in part, which means the grant cannot be used to cover day-to-day operational costs of the applicant (for instance, funding applied for by a public art institution cannot be used to cover the remuneration costs of regular staff or premise costs arising from the use of art institution’s own premises). Please report self-funded amount and funding from other sources in the applicable field.

The amount the Finnish Cultural Foundation can award a successful applicant is 100,000 - 200,000 euros of the total cost of the project.

Project partners

Include in the application only such partners with whom there have been at least tentative negotiations concerning the project. For each partner, specify whether the cooperation has been agreed upon or is still tentative. Include in the application a contact person for your project partner who can answer questions related to the project and is reachable during the months following the end of the application period.

Partners are not required to be Finnish or registered legal entities.

Project work plan

The project work plan should not exceed one page, max. 3500 characters. It is not possible to attach a longer work plan to the application. The plan should describe the main idea behind the project, its background and meaning. Please familiarise yourself first with the questions in the “Implementation” and “Impacts” pages, so you can avoid answering questions that should be answered later on in the application.

It is recommended that you write your work plan using a word processor and then copy the finished text into the allotted space. Use the preview function to make sure the text remains readable.

Implementation

You should elaborate on the key aspects of the project by answering a set of detailed questions. Each answer is limited to 800 characters. Please answer these questions carefully.

The questions:
●    How does the project deepen and diversify artistic quality?
●    What is the timetable of the project like?
●    If the project picks up from where an earlier project left off, how does the new project improve on or broaden the earlier one?
●    What is the target audience of the project? How does the project seek to broaden the regular audiences of the parties involved?
●    How will the cooperation between the involved parties be implemented?
 

Projects that pass the first stage of the selection process can be awarded a grant of a maximum of 4,000 euros for further development of the project, for example for hiring of an outside consultant. How this grant is used must be detailed in the application and the expenses must arise in the second stage. Other possible uses for the grant are, for example, the remunerations of a temporary project coordinator or costs due to project planning and meeting project partners.

Impacts

The length of the grant funded period of the project is limited to three years and the project is ineligible for continuation grants. The applicant will be, however, still asked to evaluate the kinds of impacts the project is going to have after it has ended, by answering the following questions. Each answer is limited to 800 characters. Please answer the questions carefully.

The questions:
●    How does the production of the project differ from the usual / what kind of new production models are piloted in the project?

●    If the project activities continue beyond the grant period of the Cultural Foundation, what kind of funding structure is planned for the project?

●    How will the effects of the project be visible in your operation / on your field in five years?

 

Undertaking

The Finnish Cultural Foundation stipulates that the applicant abides by the guidelines governing the application process, to inform the Cultural Foundation of any corresponding funding from other sources during the application handling period, and act in accordance with the work plan as put forth in the application. An official agreement from the applicant (with the power of attorney) concerning the above is required in the second stage of the application process.

Sending in the application

The application can be filled in and sent only through the online electronic application grant system. Please ensure that, after sending, the status of your application changes to “sent”. After sending it, the application can be canceled using the “application management” -function. It is not possible to amend the application in any way after it has been sent, without first withdrawing the sent application.

Second stage of applications

Schedule

No more than ten applications submitted in the first stage of the application process will be selected to the second stage. The applicants will be notified of their selection but the selections will not be announced publicly. The successful applicants will receive feedback on their project plans and the applicants will then have two months to further work on their applications; the deadline of the second stage of the application process is September 1 2017.

Filling in a second-stage application

The second stage application form can be accessed in the online electronic grant application system in May 2017. The applicants must submit a more detailed work plan (max. 6 pages) and an itemised budget of the project planned. The Cultural Foundation must be informed if the applicant has applied for or procured funding from other sources for the same purpose.

Furthermore, appended to the application should be a register extract of the organisation(s), a project undertaking signed by a person (or persons) with a power of attorney, and possible decisions required from e.g. the board of trustees of the association or the foundation. It is also possible to attach other enclosures and statements to the application. Mailed attachments are not accepted; all attachments must be scanned and appended to the electronic application.

The primary file format used is .pdf, but other file formats the system will also accept are .txt .rtf .doc .docx .xls .xlsx .bmp .jpg .jpeg .gif .png .tif .tiff .wma, and .mp3. The file size of a single attachment is limited to 3 MB.

Awarding of grants

A maximum of five Art² grants will be awarded in 2017. The applicants will be personally notified of the decisions and the grantees will be announced on the homepage of the Finnish Cultural Foundation in October 2017. No grounds for rejected applications will be provided.
The grant will be transferred to a Finnish bank account in one or more instalments. The withdrawal of the grant is agreed upon by returning the filled-in and signed payment agreement form to the Finnish Cultural Foundation. The signee must have a power of attorney for the grantee.

The grant is meant to be used for costs accrued after the awarding of the grant. The grantee agrees to act in accordance with the work plan provided in their application. If any key aspects of the project change or the timetable is delayed up to the next calendar year from the informed schedule, the grantee(s) should notify the office of the Cultural Foundation. The grant may not be transferred or donated to a third party.  

A grant that has not been agreed and transferred to the bank account of the grantee within three years from the date it was awarded shall be deemed canceled. Likewise, a final instalment that has not been agreed and paid for shall be deemed cancelled when five years have elapsed from the date the grant was awarded. The grantees will not be separately notified of the cancellations.

We trust that the Finnish Cultural Foundation be mentioned as a sponsor of the project in the public media and in any printed publications. A printable logo of the Finnish Cultural Foundation can be found here.

Reporting the use of the grant money

Halfway through projects that continue for at least two years, a concise, informal mid-term report of the progress of the project should be sent to the Cultural Foundation.

A Final Report must be delivered to the Cultural Foundation within six months of the end of the project. The report must include key aspects of the project, numbers of audiences, an evaluation of the success of the project, an itemised account of the use of grant money and a possible plan of the continuation of the project.